Moving to a New Office?

Moving to a New Office? Determine the Right Office Space Size

Gabrielle Dalvet

Robinpowered.com explore square footage, conference room size, and general office space standards per person.

Office math can seem harder than calculus. You’re faced with some of the most permanent decisions a company could make looking into a new office. How much square footage do I need? How much office space per person? What’s the typical meeting room size? How many meeting rooms do we need? 

Depending on your lease, these decisions are usually in place for a minimum of 2 years, if not up to 10 or 20 years. So, as you’ve probably already realized, it’s important to think through all of the possibilities.

Questions to ask to forecast the right amount of office space per person:

  • What kind of growth is the company expecting? In terms of both dollars and headcount?
  • What lease length would then be appropriate? And how much employee growth would the lease need to support?
  • What type of office environment do you want? Do you want a completely open environment where no one has a private office? Or do some of the employees need a private office?
  • How many people are going to be in the office part time? Permanently? How many remote employees will you have?
  • How many people are going to be in meetings daily? How many people will be heads down in focused work?

Figuring out standard office space square footage per person

The North American average is currently 150-175 sq. ft per person. Open office spaces for tech companies typically use even less at 125-175 sq. ft. per person. International offices get even more efficient at around 100 sq. ft per person.

We found office space calculators the best way to measure this so you can map out the entire office more visually and not just calculate the per person number.

Austin Tenant Advisors also adds, “Lease office space so that you reach your occupancy limit at about 2/3 or 3/4 of the way through the term.”

The magical standard conference room size

There are traditionally three sizes for meeting rooms:

  1. Large Conference Rooms
    15×25 sq. ft.
    16-20 seats
    Style could be boardroom, war room, team specific, classroom, theater or a modular configuration to meet various collaborative or training work environments.
  2. Medium Conference Rooms
    10×25 sq. ft.
    8-10 seats
    Style is most often a standard conference room setup with table and chairs.
  3. Small Conference Rooms
    10×10 sq. ft. 
    4-6 seats
    Style could be a standard conference, huddle, phone, interview, wellness, brainstorming. As these take up the least amount of space, you can get creative and experiment with different room styles to meet different styles of work.

There isn’t one magical conference room size, but instead, three categories that you should use in different combinations depending on your office’s work style.

A few tips to find the right conference room size and quantity for your office space

  • The best meeting rooms come in small packages.
    Many workplace surveys indicate similar statistics to this one from CBRE that says, “59% of meetings involve only two to three people.” That means, over half of your conference rooms should be on the smaller side. Our most popular conference rooms in the office are our smaller rooms Aussie West and Aussie Central (we like timezones).
  • The general rule of thumb is 1 conference room for every 10-20 employees. 
    Find the ratio that works for the environment you’re creating. 
     

Firms operating in predominantly open office environments tend to need more rooms for private meetings between staff, both for small personnel meetings as well as large team or group meetings. This ratio can range from one conference room to 10 employees in an all open office environment to one conference room per 20 employees in a private office-rich environment.

Architect Ned Fennie, Jr.

Based on those two tips, for a company of 100 people in a mostly open office environment, you could have 7 rooms (1 Large, 2 Medium, and 5 Small that range in style).

There’s a lot of focus on the future of work and how employees’ work styles are evolving. Flexibility and forward thinking are key when determining how much office space per person and the type of environment you build. The good news for those of us who are responsible for the bill is that everyone prefers a smaller personal space in exchange for more common spaces, which means lower square footage per person.

Training Day

Congratulations to Rhoda and Mark on their successful completion of training program. 

Soromall Family Fun Day Photos

We had a great time at Soromall Family Fun day on Saturday September 30th. Here are a few photos from the event! 

Soromall Family Fun Day - 30th September 2017

Looking for a great day out with the kids? On Saturday 30th September between 10am – 5pm Soromall on Spintex Road is hosting a free family fun day, perfect for the whole family and you are invited!

Home to MS Jewellery, Electroland, Atlas and great value supermarket CityDia, Soromall is a convenient shopping mall close to Baatsona Total filling station.

Soromall’s family fun day is going to be a great day out for all the family with free kid’s activities including bouncy castle, trampoline, cotton candy and face painting.

Want to know more? Visit Soromall’s facebook page for more information!

We look forward to welcoming you to Soromall soon!

Soromall family fun day flyer.jpg

Choosing The Right Office

Some questions to ask when looking for the right office...

Is there room for my company to grow? 
Any company must consider not only its immediate needs, but also growth and other factors that could change space requirements over the course of the lease. 

Is it the right location for my key employees?
Consider where your key employees live and whether the space is convenient for them. A long, expensive commute may push them to seek employment elsewhere. 

Is the location convenient for clients? 
You also want your office to be accessible to clients, as transportation costs continue to rise and people may not be as willing to travel to patronize your business. If you leave an urban location for a cheaper space in the suburbs, consider whether the lower expenses will make up for the possible loss of clients. 

Does this office send the right signal?
Think about the signal you want to send when you pick your location. Your office space will be much more than a collection of cubicles; it also will be a sign to others of how much money you're making. "I've seen companies spend for a lavish space they're very proud of. They invite clients to see it, and the clients wonder if they're paying them too much for their services," Riguardi says. On the other hand, if you don't spend enough, people may wonder about the financial health of your company. 

Are there hidden costs I'm not considering?
Calculate the full cost of the space–rent, utilities, construction costs, moving expenses, and other costs that may not be obvious. Because there can be hidden expenses, Riguardi recommends hiring a professional broker to help you understand your total outlay. "You have to look at the costs associated with the move, even restoration of the space you're moving from," he says

What is the parking situation? 
It's important to consider the amount of parking available at your proposed location, as well as the potential cost to employees and customers. If parking is tight, is there a place where employees can park so customers get the most convenient spaces?